Minutes of the 14th Annual General Meeting of Keith Incorporated
held at
Bealey’s Speight’s Ale House
on
Sunday, 17th September 2017

Meeting opened by the Acting Chair, John McKeage at 1-30pm

Present:
John McKEAGE, Bruce HALLINAN, Nigel McFALL, Peter HADDOCK, Kristen CURRIE, Paul CRICHTON, John LUXTON, Isaac ARAPAI, Shane FLANAGAN, Ross SINCLAIR, Stuart HERRIOTT, Damien BREEN, Thomas CLARKE

Apologies:
Phillip KEARNS, Calum DALL, Bevan WEBB

Meeting was called to order and the assembled rose from their seats for a moments silence in memory of Brendyn LAWSON.

John McKEAGE gave a brief season report on games and the compact nature of the team as compared to the last two seasons.

John McKeage read a brief note from Forward Coach Phillip KEARNS regarding the state of the team.

Peter HADDOCK declined to offer a Manager’s Report

Kristen CURRIE read from some ill prepared notes on the financial state of Keith announcing a balance of $67 in our operating account and a balance of $1300 in our investment account. This was reduced to $1000 after final season expenses were paid.
He briefly outlined the difficulties earlier in the season with the ANZ Bank and reported that they were rectified.
While attention was paid by some, most had a glazed look in their eyes and drank their beer.
It was noted that sponsorship was down from last year and that subs were delinquent from many members. Discussion on these matters came later.
See attached report for details.

John McKEAGE tabled suggestions for handling future sponsorship. These were discussed and deemed appropriate.
No agreement of sponsorship be entered into either verbal or written without consent of the management committee
All sponsorship agreements to include date run (ie: 1st April – 31st March), financial arrangements and any other conditions in writing
All sponsorship agreements to be signed by two Keith Inc Officers or two Keith Management Committee members (two copies of each / any agreement document)
John LUXTON suggested a Sponsorship Co-ordinator be established.

John McKEAGE also bought suggestion involving subs, their payment and a schedule of costs. It was reiterated that all members, regardless of their joining date during the season, be reminded of their responsibilities in this matter. Isaac ARAPAI brought up if insisting on payment would deter potential New Boys but the general feeling on that was #FUI
Peter HADDOCK recommended that subs be set at their current level of $100 per full time member.
After further talk, it was agreed to implement the following:
A check list be incorporated into the daily working of Keith to ensure all players have paid subs before any match play (after a certain date) and clothing is issued.
Players joining after season start date to pay subs ($100) on the following scale:
• within first 6 weeks of season start – 100% of subs
• after 6 weeks of season start - 60% of subs
• non-players – 50%of subs
• guest players – 0% of subs

Similarly with the issuance of Keith Apparel, John McKEAGE brought the following suggestions to the meeting:
All issuance of Keith clothing to players is to be first checked against subs list.
Guest and casual players be offered ability to purchase at full cost any item available to subs paid players if available.
All issuance of Keith clothing to non-players is to be done only after payment received as instructed by committee
Damien BREEN gave his voice along with a few others and it was clear that a more secure accounting and issuance policy be adopted.

Retirements were announced with John McKEAGE reading notices of retirement from coaching from Phillip KEARNS and Calum DALL. Peter HADDOCK, Kristen CURRIE and John McKEAGE also made clear their non involvement in future Keith management.

Talk then turned to positions needing to be filled, with a lot of emphasis placed on the coaching role. Insights into that were gleaned from notes from Phillip KEARNS and Calum DALL with input from Peter HADDOCK, Thomas CLARKE and Paul CRICHTON.
The mise-en-scène was that the preferred coach should be at the very least a non-player who has gravitas and authority and possibly from outside the team.
No names at this stage were presented. Similarly, other positions were left without personnel being nominated. [The rules of Keith Incorporated give the ability for some positions to be filled from outside the current membership]

This left us in the position of not nominating anyone for any position. It was agreed that people should have time to reflect and the chance to sound people out and the Secretary will call another meeting Nov/Dec to finalise the needed roles.

With no management team in place, a direction for 2018 could not be adequately set excepting that a memorial game in honour of Brendyn LAWSON between Keith and Zingari-Richmond be investigated as an annual event every Queen’s Birthday weekend alternating between Dunedin and Christchurch. John McKEAGE to get the familys thoughts and to contact Zingari for their input.

Phillip KEARNS has had to step down from the 2018 Tour to Las Vegas. Michael BREUKER is understood to have an interest in taking up that role.

Kristen CURRIE on behalf of the team thanked Peter HADDOCK for the excellent job he did in organising the 40th Anniversary Dinner of which everyone agreed was very well done indeed. He also thanked John McKEAGE for his efforts during the past 38 years.

Meeting closed disappointingly at 2-30pm

Download pdf here