John McKEAGE gave a brief season review of games, points and interesting tidbits of information.

In the absence of Bevan WEBB, Alex NEWFIELD gave a Coaches Report. He talked about how the season started well with good numbers, but training and weather disruptions made us lose our way somewhat. A Plan B was required, but none was available to fall back on.
The tail end of the season, in his view, went on for too long and injuries and absences within the team contributed to not reaching our deserved final place.

Phillip KEARNS talked about, from the Managers perspective, things that needed improving. Particularly attendance at training, and a consistent training programme. Indoor wet weather training needs to be secured. He also spoke of how no one was giving 100% in their support of the team and their team mates.
The inclusion of players from the Division Three Assassins worked well and both teams playing styles came together well.
New kit needs to be ordered now for it to be ready at pre-season start. He also wanted to thank Steve JONES for his efforts in sorting out the financial mess left to him by previous Financial Controllers.

John McKEAGE gave a run down of the season award winners and presented Kevin WILLIAMS with his trophy for Ladies Player of the Year. The remaining trophies not handed out at the Sportsmen of the Year Awards and the AGM will be melted down for scrap to pay for strapping tape unless collected before then.

The floor was opened up to general discussion on What Went Right & What Went Wrong during the season.

Alex NEWFIELD simply stated that we didn?t score enough points and that we let Sydenham get away with wins. Twice. Dene RYAN reiterated the poor training situation as did Phillip KEARNS. He wanted the Club to be officially aware of our lack of playing numbers and for the club to offer assistance of possible. Steven JONES mumbled something about recruiting numbers and something else. It was also mentioned by Alex NEWFIELD that an improved social media presence or a campaign to help with recruiting would be an advantage over other social teams.

Steven JONES gave the Financial Report. It was incomplete and unofficial as the previous Financial Controller had not released the required information. He acknowledged that he could have been more strenuous in getting records and access to the information.
He briefly stated the ?we have money? which includes a credit of $1,400 with Southern Monograms approximately $2,000 in Digby?s Funeral account.

Payment of subs by players was excellent and generally on time, with a few stragglers, but no one was singled out as being delinquent in paying their subs.

Phillip KEARNS spoke of getting the sponsorship sorted. John McKEAGE reminded everyone of the resolutions passed at the previous AGM regarding that issue and it was agreed that that previously agreed procedure be instituted.
? No agreement of sponsorship be entered into either verbal or written without consent of the management committee
? All sponsorship agreements to include date run (ie: 1st April ? 31st March), financial arrangements and any other conditions in writing
? All sponsorship agreements to be signed by two Keith Inc Officers or two Keith Management Committee members (two copies of each / any agreement document)

Phillip KEARNS also spoke of changing our official Bar Partner from The Bealey to The Bog. Darryl PARKS & Max BREMNER are happy for this to happen.

The following Financial Motions were put forward:

Motion to Close Digby?s Funeral Account, Open a new Account with access to internet banking etc, to transfer all Digby?s Funeral Account monies into the new Account and to have Two Signatories as the Rules of Incorporation state was moved by John McKEAGE
Seconded by Alex NEWFIELD
Carried without dissent.

Motion to set the 2019 Playing Subs at $120 oved by Steven JONES
Seconded by Dene RYAN
Carried without dissent.

Motion to direct the Financial Controller and the Secretary to apply for funding from the Air Rescue Services Trust for Team Playing Jerseys moved by Steven JONES
Seconded by Alex NEWFIELD
Carried without dissent.

Retirements were announced.
Rob FOLEY, Stuart HERRIOTT, Bevan WEBB, Kristen CURRIE, Isaac ARAPAI.

Elections of Officers were called for.
John McKEAGE detailed the Keith Incorporated positions available, with the position of Patron permanently filled by Bill EATHORNE, the Chair position has never been filled as traditionally we have had no one acting in a position of authourity.

Nomination of John McKEAGE for Secretary. Elected unopposed.
Nomination of Steven JONES as Financial Controller. Elected unopposed.
Committee of Murray PICKEN, Phil KEARNS, Dene RYAN, Kevin WILLIAMS, Andy PETI, Alex NEWFIELD, Rob FOLEY, Isaac ARAPAI plus the secretary and financial controller.

Positions for Keith Rugby Team will be held in abeyance until next year when peoples intentions are more clearly know and numbers dictate how we proceed.

Talk about the 2019 season could not be adequately brought to a conclusion as numbers and team positions were still unconfirmed, but the pre-season 5 Nations Tournament was confirmed as to continue. The charge per team will be set at $200 for the tournament.
Another pre-season team event was suggested by Murray PICKEN who has agreed to organise a paintball event.

Other business was called for with talk concerning how we host other teams and respond to their hosting us. This in particular relates to the Sumner Sharks, Linwood Bollocks and Sydenham Saracens.
Isaac ARAPAI wanted to secure a trophy for the 5 Nations and Phillip KEARNS inquired about the Brendyn LAWSON Memorial game with Zingari-Richmond RFC. Not many details were available.

Life Membership Awarded
Keith are pleased to recognise the outstanding contribution of two decades as a player, coach and manager of Peter HADDOCK to Keith Rugby and do hereby award him Life Membership with all the usual Rights & Privileges therein.
John McKEAGE commented, Peter has proven himself an outstanding player, even when he had teeth and hair; and outstanding coach with the ability to read the game from the sidelines and to inspire players; and as a valuable and valued member of the club and the team off the pitch as well.
I was there at his first game, at the game where where he played alongside his son and at his final game and I am proud to have witnessed his entire Keith career.
He was awarded the honour of the Keith Cup back in 2005 becoming the 21st Keith of the Year, and this accolade is the only thing that tops that award.
Peter becomes the 5th Keith Life Member and I am very happy indeed to bestow this award upon him.
If he were at the meeting, he would have then been presented with an etched mug commemorating the event. Similar mugs were produced for the 4 other Keith Life Members and they will be distributed.

Keith Cup
Due to no Keith of the Year ceremony at the end of the season happening, voting for Keith of the Year commenced with 6 of those present available for contention. The 2018 Keith of the Year is Murray PICKEN.

With no other business, the Acting Chair, John McKEAGE thanked everyone for their attendance and input and declared the meeting closed at 3-34pm